One of today’s top priorities when it comes to being in touch, being in the know with our business and to be able to access data and information, is to do it at the drop of a hat, from anywhere in the world. And having the latest software to get you there isn’t such a bad thing either am I right?
This is why one of the major plus points of moving to SharePoint Online is that it is all based on cloud. To access the information, all you need is a web browser and you‘re good to go.
What I like, and have heard many rave reviews about, is the fact that when you and your business expand so do the files and folders. And instead of having to worry about moving to bigger premises to store all the cabinets, you simply send them to the fluffy white thing in the sky. The cloud storage increases as you do, and with doing so it prevents the risks of losing data or having it damaged which is so easily done with physical equipment.
3 Advantages of making the move
- Practically every person whether for business purposes or personal uses this in some way, excel, word or even PowerPoint. If it’s for your firm the move is seamless and effortless as it is part of the Microsoft Office ‘family’ and in turn makes the editing and saving procedure all the easier.
- I’ve only recently come across this feature, yes I’m behind, but having multiple staff work on the same document and at the same time, only refreshing to see the continuous updates, is now as normal as a cup of tea. Being able to see each other’s work saves not only time, it’s efficient, everyone is aware of what’s going on at any given time and prevents information loss by trying to tie too many files together.
- Having the system and its features set up in a ‘tailored to your business needs’ way is the lovely thing of how customizable it is. And when a program, software or system in place is perfect for the work ethics of the staff, their productivity levels significantly increase.
If you have that large, I always assume, cup of coffee to hand and a few minutes to kill, then check out this interesting read https://www.quora.com/Should-I-migrate-to-SharePoint-What-are-its-benefits and hear what people have considered before moving over and the positives they’ve gotten from using it.
You are not alone in this, you are not the first and certainly won’t be the last. You want the best for your brand, your company and implementing the best operations will get you there. You know how the old saying goes, ‘Eat or be eaten.’
When it comes to using SharePoint most people would choose this option hands down, not sure if it’s because that’s what they know, but they will need to consider the amount of planning, management changes and rules and policies that need to be adapted to ensure the outcomes you envision. It is more work essentially.
File servers, if we are to talk about them as separate entities, is the simpler version. It is set up with minimal effort, requires little to no staff training and your files are accessed and stored with ease. For the best solution, having the best of both worlds, SharePoint as a file server means you could have your cake and eat it too. And I’m all about cake.
Of course, the final decision will have to be determined by the size and functioning of the business operations as they stand. The one offers a good sense of structure and file sharing between colleagues and clients which is inevitable in the day to day running of most corporations, but you still want to be able to access all the files all the time and on all platforms.
For help with this decision, to guide you on Sharepoint as a file server, listen to the professionals of the industry. With years of experience in their back pocket, you can be sure you are in safe hands. And if there is cake involved, count me in.
Why have a proper storage solution in place?
If you think about your kitchen, and look in the fridge, at any given point do you know where everything is? Most people will answer no, why?
Because if you open those chilled doors to a gust of cold air in any home, it will look like bottles have been turned in any direction that will make them fit, lettuce packets and food storage bags are shoved in and the door is shut hoping they won’t fall out the minute its opened again.
By simply taking the time to add in a few storage solution containers, a couple of plastic boxes with places for labels, and you won’t be throwing out nearly as much food every week from products expiring due to being housed way back out of sight.
The same goes for your company. Implement and install some virtual plastic containers, have them labeled correctly, and the search path for those files you need to retrieve next time won’t end up being a lettuce packet waterfall flying at you from all directions.
You’ll get in, select the folder of information required, and be back out with not a sweat. Isn’t that what dreams are made of? Except they can now be your reality.